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  • Policies & Procedures
    • 1.0 The Institute
    • 2.0 Faculty and Other Academic Appointments
    • 3.0 Faculty Appointment, Promotion, and Tenure Guidelines
    • 4.0 Faculty Rights and Responsibilities
    • 5.0 Research Appointments
    • 6.0 Administrative, Support, and Service Staff
    • 7.0 General Employment Policies
    • 8.0 Graduate Student Appointments
    • 9.0 Relations and Responsibilities Within the MIT Community
    • 10.0 Academic and Research Misconduct and Dishonesty
    • 11.0 Privacy and Disclosure of Personal Information
    • 12.0 Relations with the Public, Use of MIT Name, and Facilities Use
    • 13.0 Information Policies
    • 14.0 Research Policies and Public and Private Support
    • Update History
  • Employment Policy Manual
    • 1.0 Employment Policies
    • 2.0 Hiring Policies
    • 3.0 Employment Practices
    • 4.0 Leave Policies
    • 5.0 Pay Policies
    • 6.0 Termination of Employment
    • 7.0 Salary Administration
    • 8.0 Labor Relations
    • Update History
  • Policy Topics
    • Beginning Employment
    • Appointments
    • Personal Conduct
    • Time Off
    • Ending Employment
  • Other Policy Sources
    • Faculty & Students
    • Topic-Specific
  • About
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8.0 Labor Relations

  • 8.1 Unions Representing Service Staff at the Institute
  • 8.2 Collective Bargaining
    • 8.2.1 The Institute's Role in Contract Agreements
    • 8.2.2 Interpretation of Contract Language
    • 8.2.3 Policy Against Discrimination Because of Union Activity
  • 8.3 Relations with Union Representatives
    • 8.3.1 The Role of the Union Steward
    • 8.3.2 Time Off for Union Business
    • 8.3.3 Conduct Expected of Union Officials
    • 8.3.4 Conduct Expected of Supervisors
    • 8.3.5 Official Union Membership Meetings
    • 8.3.6 Bulletin Boards
  • 8.4 Official Union Membership Elections
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Manuals sections

  • 1.0 Employment Policies
    • 1.1 Equal Employment Opportunity Policy
    • 1.2 Affirmative Action Policy for the Employment of Minorities and Women
    • 1.3 Affirmative Action Policy for the Employment of Disabled Individuals
    • 1.4 Affirmative Action Policy for the Employment of Disabled and Other Covered Veterans
    • 1.5 Employment of Members of the Same Family
    • 1.6 Employment of Minors
    • 1.7 Employment of Ex-Offenders
    • 1.8 Employment of Foreign Nationals
      • 1.8.1 Role of the International Scholars Office
      • 1.8.2 Appointments and Reporting
      • 1.8.3 Nonimmigrant Visa Categories
      • 1.8.4 Related Human Resources Policies
    • 1.9 Employment of MIT Students
  • 2.0 Hiring Policies
    • 2.1 Hiring and Placement
      • 2.1.1 Definition of Payroll Categories
      • 2.1.2 Types of Non-Academic Appointments
      • 2.1.3 Request for Personnel
      • 2.1.4 Posting of Available Positions
      • 2.1.5 Posting Requirements under Union Contracts
      • 2.1.6 Waiver of Posting Requirement
      • 2.1.7 Employment of Members of the Administrative or Sponsored Research Staffs by Two Departments
      • 2.1.8 Employment of Members of the Support or Service Staffs by Two Departments
    • 2.2 Affirmative Action Serious Search Policy and Procedures
    • 2.3 Temporary or Regular Placement of Individuals through Outside Agencies
      • 2.3.1 Use of Agencies for Temporary Office Support
      • 2.3.2 Use of Agencies in Hiring Regular Employees
      • 2.3.3 Short-term Assignments - MITemps
    • 2.4 Testing Applicants for Employment
    • 2.5 Interviewing Policies and Procedures
      • 2.5.1 Guidelines for Interviewing
      • 2.5.2 Checking References
      • 2.5.3 Notification of Interviewed Applicants
    • 2.6 Offer of Employment
      • 2.6.1 Extending an Offer of Employment
      • 2.6.2 Establishment of a Starting Salary
      • 2.6.3 Establishment of a Starting Date
      • 2.6.4 Probationary Period
    • 2.7 Procedures for New Employees
      • 2.7.1 Employment Eligibility Verification
      • 2.7.2 Tax Forms
      • 2.7.3 Identification Cards
      • 2.7.4 Invention and Proprietary Information Agreements
      • 2.7.5 Orientation to the Work Group
      • 2.7.6 Benefits Orientation
      • 2.7.7 Union membership
    • 2.8 Reimbursement of Travel Expenses for Employment Interviews and Relocation
      • 2.8.1 Employment Interviews
      • 2.8.2 Moving Expenses
    • 2.9 Transfer Policies
      • 2.9.1 Recommended Length of Service in Job
      • 2.9.2 Initiation of Transfer/Notification of Supervisor
      • 2.9.3 Transfer Procedure
      • 2.9.4 Lateral Transfer Between Equal Positions
    • 2.10 Reinstatement of Former Employees
      • 2.10.1 General Policy Statement
      • 2.10.2 Formula for Reinstatement of Certain Benefits for Former Employees
      • 2.10.3 Reinstatement of Laid Off Employees
  • 3.0 Employment Practices
    • 3.1 Job Flexibility
      • 3.1.1 Alternative Schedules
      • 3.1.2 Off-site Work
    • 3.2 Performance Feedback, Performance Reviews, and Corrective Action
      • 3.2.1 Performance Feedback
      • 3.2.2 Performance Reviews
      • 3.2.3 Corrective Action
    • 3.3 Personnel Records
    • 3.4 Attendance and Punctuality
    • 3.5 Dishonesty
    • 3.6 Work Breaks
  • 4.0 Leave Policies
    • 4.1 Holidays
      • 4.1.1 Recognized Institute Holidays
      • 4.1.2 Eligibility for Holiday Pay
      • 4.1.3 Computation of Holiday Pay
      • 4.1.4 Computation of Holiday Pay for Holiday Worked
      • 4.1.5 Holiday During Paid Leave
      • 4.1.6 Holiday During Unpaid Leave
      • 4.1.7 Holiday Pay for New or Terminating Support Staff Employees
      • 4.1.8 Holiday Pay
      • 4.1.9 Holiday During Vacation
      • 4.1.10 Holiday During Unpaid Leave
      • 4.1.11 Holiday Pay for New and Terminating Staff Members
    • 4.2 Vacation
      • 4.2.1 Eligibility
      • 4.2.2 Earning Vacation
      • 4.2.3 Taking Vacation
      • 4.2.4 Additional Information on Calculation of Vacation
      • 4.2.5 Additional Information on Implementation
    • 4.3 Sick Leave/Personal Leave
      • 4.3.1 Notification of Absence
      • 4.3.2 Paid Leave for Medical Examination and Care
      • 4.3.3 Medical Certification
      • 4.3.4 Illness During Vacation
      • 4.3.5 Sick Leave for Disability Associated with Pregnancy or Childbirth
      • 4.3.6 Amount of Sick Leave
      • 4.3.7 Use of Sick Leave
      • 4.3.8 Holiday Within Sick Leave
      • 4.3.9 Vacation Accrual During Paid Sick Leave
      • 4.3.10 Payment of Sick Leave to Part-time Employees
      • 4.3.11 Adjustment of Sick Leave Balance to Reflect a Change in Normal Work Week
      • 4.3.12 Sick Leave Credit to Support Staff for Exempt Service
      • 4.3.13 Adjustment of Sick Leave Following Leaves of Absence
      • 4.3.14 Reinstatement of Sick Leave Balance to Rehires
      • 4.3.15 Payment of Sick Leave Balance at Retirement
      • 4.3.16 Sick Leave Policy for Administrative and Sponsored Research Staffs
      • 4.3.17 Personal Leave for Support Staff
      • 4.3.18 Amount of Personal Leave
      • 4.3.19 Notice of Absence
      • 4.3.20 Reporting Personal Leave
      • 4.3.21 Personal Leave for Administrative and Sponsored Research Staffs
      • 4.3.22 Sick Time Under Massachusetts Earned Sick Time Law
    • 4.4 Extended Sick Leave Plan for Support Staff
      • 4.4.1 Eligibility
      • 4.4.2 Amount of Payments
      • 4.4.3 Basis for Payment Benefits
      • 4.4.4 Procedure for Obtaining Benefits
      • 4.4.5 Plan Administration
      • 4.4.6 Amendment or Termination of the Plan
      • 4.4.7 Crediting of New Sick Leave Balance
      • 4.4.8 Holiday Within Extended Sick Leave Period
      • 4.4.9 Vacation Accrual During Extended Sick Leave
    • 4.5 Leaves Provided Under the Family and Medical Leave Act
      • 4.5.1 Leave Related to an Employee's Own Serious Health Condition (Including Pregnancy and Childbirth)
      • 4.5.2 Leave to Care for the Employee's Newborn Child
      • 4.5.3. Leave to Care for Employee's Newly-Adopted or Newly-Placed Foster Child
      • 4.5.4 Leave to Care for a Family Member with a Serious Health Condition
      • 4.5.5 Request and Approval of FMLA Leave
      • 4.5.6 Notice of FMLA Rights by Supervisors
      • 4.5.7 Continuation of Benefits During FMLA Leave
      • 4.5.8 Returning to Work Following FMLA Leave
      • 4.5.9 Coordination With Other Laws
    • 4.6 Parental Leave
    • 4.7 Paid Leave for Medical Examination and Care
    • 4.8 Industrial Accident and Workers' Compensation
    • 4.9 Bereavement Leave
    • 4.10 Jury or Witness Duty
    • 4.11 Military Training Duty Leave
    • 4.12 Military Leave; Participation in Veterans’ Day or Memorial Day Exercises
      • 4.12.1 Job Protection for Extended Duty in the Armed Services
      • 4.12.2 Participation in Veterans’ Day or Memorial Day Exercises
    • 4.13 National Guard and Civil Defense Call-Out
    • 4.14 Leave for Religious Observances
    • 4.15 Time Off for Voting
    • 4.16 Leave of Absence Without Pay
      • 4.16.1 Approval of Voluntary Leave Without Pay
      • 4.16.2 Request for Voluntary Leave Without Pay
      • 4.16.3 Furlough
      • 4.16.4 Continuation of Benefits During Leave Without Pay
      • 4.16.5 Vacation Accrual While On Leave Without Pay
      • 4.16.6 Adjustment of Sick Leave Following Leave Without Pay
    • 4.17 Leaves of Absence for Victims of Domestic Violence
  • 5.0 Pay Policies
    • 5.1 Responsibilities of Supervisors and Individual Employees in Payroll Matters
    • 5.2 Implementing Changes in Employment Status
    • 5.3 Shift Differential
    • 5.4 Overtime Pay for Support Staff
      • 5.4.1 General Policy
      • 5.4.2 Notice and Assignment of Overtime
      • 5.4.3 Workweek Calculation
      • 5.4.4 Determining Hours for Premium Overtime Pay
    • 5.5 Making Up Time
    • 5.6 Compensatory Time Off for Support Staff
      • 5.6.1 Amount of Compensatory Time Off
      • 5.6.2 Institute Requirements Regarding Compensatory Time Off
      • 5.6.3 Compensatory Time Off for Time Worked on a Holiday
    • 5.7 Lateness
      • 5.7.1 Unexcused Lateness
      • 5.7.2 Excused Lateness by Institute Notice
    • 5.8 Emergency Closing or Early Release
      • 5.8.1 Authorization to Close the Institute
      • 5.8.2 Essential Employees
      • 5.8.3 Variations in Emergency Situations
      • 5.8.4 Payment During Emergency Closing or Early Release
      • 5.8.5 Computation of Pay for Time Worked During an Emergency Closing or Early Release
      • 5.8.6 Employees on Leave During an Emergency Closing or Early Release
      • 5.8.7 Reporting for Work During an Emergency Closing or Early Release
      • 5.8.8 Lateness
      • 5.8.9 Employees at Distant Locations
      • 5.8.10 Payment of Employees on Fixed or Variable Schedules During an Emergency Closing or Early Release
    • 5.9 Special Holiday Closing
      • 5.9.1 Payment in Special Holiday Closing
      • 5.9.2 Absence in Special Holiday Closing
    • 5.10 Employment of MIT Employees in Out-Of-State Locations
      • 5.10.1 General Policy
      • 5.10.2 Employment Policies
    • 5.11 Temporary Work Assignment for MIT Employees
    • 5.12 Meal Pay
  • 6.0 Termination of Employment
    • 6.1 Resignation
    • 6.2 Retirement
    • 6.3 Layoff for Lack of Work or Funds
      • 6.3.1 Decision Criteria
      • 6.3.2 Review by Human Resources Officer and Approval by Senior Officer
      • 6.3.3 Letter of Notification
      • 6.3.4 Layoff Notice Period
      • 6.3.5 Funding of Notice to Long-Service Personnel
      • 6.3.6 Extension of Medical Coverage in the Event of Layoff
    • 6.4 Discharge
    • 6.5 Termination Procedures
      • 6.5.1. Termination Form
      • 6.5.2 Final Payment
      • 6.5.3 Unemployment Compensation Insurance
      • 6.5.4 Continuation of Benefits
  • 7.0 Salary Administration
    • 7.1 Salary Administration Program
      • 7.1.1 Administrative Staff Structure
      • 7.1.2 Sponsored Research Staff Appointment Structure
      • 7.1.3 Payment of Administrative and Sponsored Research Staffs on a Salary Basis
      • 7.1.4 Support Staff Structure
      • 7.1.5 Establishing or Changing a Position Classification
      • 7.1.6 Determination of Individual Salaries
      • 7.1.7 Unionized Service Staff Compensation Administration
    • 7.2 Annual Performance Review
      • 7.2.1 Annual Review Eligibility and Effective Dates
      • 7.2.2 General Review Schedule and Process
      • 7.2.3 Review Procedures for New Employees
      • 7.2.4 Review Procedures for Union Service Staff
      • 7.2.5 Salary Equity Review Process for Women and Minority Group Members
  • 8.0 Labor Relations
    • 8.1 Unions Representing Service Staff at the Institute
    • 8.2 Collective Bargaining
      • 8.2.1 The Institute's Role in Contract Agreements
      • 8.2.2 Interpretation of Contract Language
      • 8.2.3 Policy Against Discrimination Because of Union Activity
    • 8.3 Relations with Union Representatives
      • 8.3.1 The Role of the Union Steward
      • 8.3.2 Time Off for Union Business
      • 8.3.3 Conduct Expected of Union Officials
      • 8.3.4 Conduct Expected of Supervisors
      • 8.3.5 Official Union Membership Meetings
      • 8.3.6 Bulletin Boards
    • 8.4 Official Union Membership Elections
  • Update History
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